A checklist is a reminder and a thought-provoker. Writing something down not only relieves you of the worry of forgetting an important item, it also helps you think about how to make your presentation the best it can be. I’ve also used my pre-event checklist when speaking with clients to make sure I’ve clarified everything I need. It only takes a few minutes to pull together, but in the end, it’s worth it. Feel free to use this pre-event checklist as a starting point for yours, which will undoubtedly be different based on what you do:

Andrea’s Handy Pre-Event Checklist

  • Script, notes
  • Handouts, copies
  • Introduction
  • Power point
  • Thumb drive
  • Computer, power cord, MAC compatibility cord, remote
  • Gallery walk flip chart pages, tape
  • Flip chart and stand, markers
  • Post it notes
  • Hats
  • Creativity cards
  • Index cards
  • Pipe cleaners
  • Candy
  • Speech props
  • Music, speaker
  • Clock
  • Business cards, holder
  • Books, bookmarks, book stands
  • Receipts, change, basket
  • Game materials – emotions, charades
  • Room set up – check out
  • Table up front, lectern
  • Duct tape, batteries, extension cord
  • Music stand
  • Newsletter sign up sheet
  • List of attendees
  • Press release/announcement
  • Invoice – paid or pro bono
  • Name tags, place tags
  • Personal items bag
  • Snacks, water

I remember walking into my first voice teacher’s house, my arms laden with sheet music, my purse slung awkwardly across my shoulder, and my hand barely holding on to an ice tea from McDonalds. Charles took one look at me and said, “My grandma calls that a lazy man’s load.” Ah, yes.  Point taken. At my next lesson, I had all my music neatly arranged in a bag and hands free.

Avoiding the shortcuts and taking time to prepare can prevent a load of trouble on the other end. Using a checklist helps. I’d love to support you. You can reach me at andrea@andreabeaulieu.com.